American Academy of Sleep Medicine Privacy Policy

In accordance with the General Data Protection Regulation “GDPR” the American Academy of Sleep Medicine “AASM” has implemented the following privacy policies to protect your personal data and inform you of your rights. This privacy policy is incorporated into and is a part of the Terms and Conditions of Use Agreement of our Site.

AASM includes the following legal entities which may also be processors of your personal data but are collectively included in this Privacy Policy:

  • American Alliance for Healthy Sleep (AAHS)
  • AASM Foundation
  • AASM SleepTM
  • American Board of Sleep Medicine (ABSM)
  • Sleep ISR

When you see “AASM” throughout this Privacy Policy we are referring to all collective organizations stated above.

Accreditation

To maintain efficient service while respecting the privacy of visitors to the AASM’s website, including but not limited to Site Visitors, Facilities, Practices, and equipment suppliers participating in AASM’s online accreditation application process.

Accreditation Information Collection and Use

The AASM will collect personally identifiable information “PII” that you provide to us, including, but not limited to, your name, employer’s name, staff names, facility name, address(es), telephone and fax numbers, e-mail address, and credit card information. AASM may use and store such information in order to notify you of official AASM business; provide a product or service you requested; secure your membership status; analyze, evaluate, and improve member and prospective member needs and interests; track accreditation related activities; alert you of AASM news, activities, programs, services, and benefits; and for other legitimate and lawful business purposes. PII may be given to a third party to complete a specific business transaction on behalf of the AASM. Contact information from inquiries received by the AASM may be shared with AASM members to provide a service, satisfy a question, or develop a prospective business relationship.

We may disclose PII to the proper authorities if we become subject to a subpoena or court order or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of AASM is merged into or otherwise transferred to another entity, we may transfer the personally identifiable information you provided to us to such entity as part of that transaction.

Professional Development Information Collection and Use

As part of the AASM’s initiative to provide educational events, products and resources for the professional development of its members, please note the following information collection and use for Registration, Order Forms and Award Application Programs.

To enroll or register in a program, attend AASM events, meetings, or conferences, or request products or services, an individual or organization may be required to fill out a registration or order form and provide PII, which will be used to process your registration or order. In certain circumstances, a program accessed through the Site may be jointly sponsored or co-sponsored with other organizations, and registration may or may not be handled by AASM. In such event, this privacy policy will not apply – instead, such third party’s privacy policy will be controlling. Please note that AASM is not responsible for the privacy policies of these other organizations (or their use of your PII or other information) and hereby disclaims any liability or responsibility in connection therewith. In addition, your name and information may appear on registration or attendee lists distributed at AASM events, meetings, and conferences to other attendees and third parties.

Journal of Clinical Sleep Medicine (JCSM) Information Collection and Use

As part of the AASM’s initiative to provide clinical resources for its members, please note the following information collection and use for the JCSM, Reviewers and the Foundation Award Review.

When you submit a manuscript to the JCSM or agree to review a manuscript for the journal the AASM will collect your name, contact information, including your professional position and affiliation, potential financial conflict of interest disclosures, and various metadata about your manuscript, including the manuscript files themselves. This information is stored in the Editorial Manager database.

We consider your submission and the information contained in your manuscript and cover letter to be confidential information and will treat it as such. We do send submissions, including all author names, to external peer reviewers but require that they keep the information confidential. You may request withdrawal of your manuscript at any time.

We use the data to perform internal editorial review and external peer review of your manuscript. If we publish your manuscript in the JCSM, your name, institutional affiliation, and much of the material you submit with the manuscript will be made public.

We may contact you and your individual coauthors with questions about your submitted manuscript. If you are an author, we will contact you from time to time while your manuscript is under review. If you are a reviewer, we may contact you from time to time to ask you to perform a review.

Membership

To maintain efficient service, we will collect the PII that you provide to us, including, but not limited to, your name, degree, date of birth, gender, race and ethnicity, education, national provider identification number “NPI”, email, certification, special accommodations professional status and practice type.

This information will be collected via online and paper applications, or through telecommunications. The AASM may use and store such information to notify you of official AASM business; provide a product or service you requested; secure your membership status; analyze, evaluate, and improve member and prospective member needs and interests; track accreditation related activities; alert you of AASM news, activities, programs, services, and benefits; and for other legitimate and lawful business purposes. PII may be given to a third party to complete a specific business transaction on behalf of the AASM. Contact information from inquiries received by AASM may be shared with AASM members to provide a service, satisfy a question, or develop a prospective business relationship.

We may disclose PII to the proper authorities if the AASM becomes subject to a subpoena or court order or if we are otherwise legally required to disclose such information. We may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of the AASM is merged into or otherwise transferred to another entity, we may transfer the personally identifiable information you provided to us to such entity as part of that transaction.

Interscorer Reliability

To maintain efficient service while respecting the privacy of visitors to the Inter-scorer Reliability website, AASM has created and incorporated this privacy policy into its Terms and Conditions of Use Agreement of our website.

We will collect the PII that you provide to us, including, but not limited to, your name, address(es), telephone, and e-mail address. The AASM may use and store such information to provide a product or service you requested; analyze, evaluate, and improve ser and prospective ser experiences; alert you of AASM news, activities, programs, services, and benefits; and for other legitimate and lawful business purposes. PII may be given to a third party to complete a specific business transaction on behalf of the AASM. Contact information from inquiries received by the AASM may be shared to provide a service, satisfy a question, or develop a prospective business relationship.

The AASM collects and receives specific sleep scoring data, including sleep scoring decisions, from participants “Scoring Data”. Scoring Data may be used to provide analytics, reports, and statistics required for the service being offered. We may also disclose and share Scoring Data to third-parties for research and data analysis purposes.

The AASM may disclose PII to the proper authorities if we become subject to a subpoena or court order or if we are otherwise legally required to disclose such information. We may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of the AASM is merged into or otherwise transferred to another entity, we may transfer the personally identifiable information you provided to us to such entity as part of that transaction.

Telemedicine

To maintain efficient service while respecting the privacy of visitors to telemedicine website, the AASM has created and incorporated the following privacy policy into its Terms and Conditions of Use Agreement of our website.

Services provided via AASM enable health care professionals to deliver care to patients using telemedicine and/or to connect individuals who are seeking sleep medicine services with participating sleep doctors and sleep practices. AASM also provides administrative services as well as information and resources for individuals seeking general information on sleep medicine. We will collect the PII that you provide to us, including, but not limited to, your name, address(es), telephone, and e-mail address. AASM may use and store such information to provide a product or service you requested; analyze, evaluate, and improve user and prospective user experiences; alert you of AASM news, activities, programs, services, and benefits; and for other legitimate and lawful business purposes. PII may be given to a third party to complete a specific business transaction on behalf of AASM. Contact information from inquiries received by AASM may be shared to provide a service, satisfy a question, or develop a prospective business relationship.

AASM abides by all current, applicable Health Insurance Portability and Accountability Act “HIPAA” rules and regulations.  In so doing, we may disclose PII to the proper authorities if we become subject to a subpoena or court order or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of AASM is merged into or otherwise transferred to another entity, we may transfer the personally identifiable information you provided to us to such entity as part of that transaction.

Marketing Disclaimers

Google AdWords

This Site uses the Google AdWords remarketing service to advertise on third party websites (including Google) to previous visitors to our site. It could mean that we advertise to previous visitors who haven’t completed a task on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party vendors, including Google, use cookies to serve ads based on someone’s past visits to the AASM website. Any data collected will be used in accordance with this privacy policy and Google’s privacy policy. Users may opt out of this service through the Google’s Ads Settings or Ad Settings mobile resource.

Cookies and Log Files

Cookies are pieces of stored information used: to provide smoother navigation throughout the Site, such as a saved password; to identify user trends, such as page views; and for other internal purposes, such as assessing the effectiveness of the Site. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Site may not function properly.

Security

Online registration and information, such as credit card numbers, will be secured using a commercially accepted method of encryption. However, while we employ reasonable security measures to protect your personal information, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. If you become aware of any breach of Site security, please contact us immediately.

Website Links

There are links to other websites throughout the Site. Please note that AASM is not responsible for the privacy policies of those other sites and hereby disclaims any liability or responsibility in connection with such linked sites.

Acceptance of our Privacy Policy Terms

Using the AASM Site indicates your acceptance of our privacy policy. Your continued visits to the AASM Site after changes are posted to this policy will signify your acceptance of those changes.

Privacy Policy Updates

This privacy policy was updated to include considerations for the General Data Protection Regulation.

Should any additional changes be made to this privacy policy, we will post them on this page with appropriate explanation.

Legal Rights

You have the right to request:

  • Access to/information about the processing of your personal data
  • Corrections to incorrect, inaccurate or incomplete personal data
  • Erasure of your personal data
  • Restriction of or withdraw consent to processing your personal data
  • Your personal data (‘data portability’)/Transfer of your personal data
  • Decisions based on automated processing are made by persons, not only by computer

Updating Personal Information and Participation

You may contact the AASM Data Protection Officer by email or mail to update your personally identifiable information or to opt in to or opt out of any service at any time. We will provide opt-in and opt-out opportunities as applicable to the service or product being offered.

Contact Information

The AASM has appointed a Data Protection Officer who is responsible for questions relating to GDPR and this privacy notice. Questions regarding this privacy notice or to exercise any of your legal rights below, please contact the Data Protection Officer.

General Inquiries

Mailing Address

American Academy of Sleep Medicine

2510 N. Frontage Rd.

Darien, IL 60561

Email: inquiries@aasm.org

Data Protection Officer

Mailing Address

American Academy of Sleep Medicine

2510 N. Frontage Rd.

Darien, IL 60561

Attn: Ray Anthonijsz

Email: ranthonijsz@aasm.org